Privacy Statement

How We Use Your Personal Information 

Inspire Learning (and/or our sub-contractors) receives funding from the Education and Skills Funding Agency (ESFA). In order to secure this funding we have to submit data reports to the ESFA about our courses and the learners who attend these courses. We need to ensure all our records are complete and accurate and need learners to provide us with information that the ESFA require about our learners. Failure to provide this information may affect our funding. The information learners provide to Inspire Learning (and/or our sub-contractors) is treated as confidential and will be stored securely. It will only be used for the purposes set out in this Learning Agreement and will only be shared with the organisations identified.

Contact by Inspire Learning:

Inspire Learning (and/or our sub-contractors) may need to contact you for a variety of reasons. For example, to inform you of any changes to the course, to check our provision is meeting your requirements, to obtain information required by our funders or carry out surveys to assess the impact of our courses. 

Education and Skills Funding Agency (ESFA)- Privacy Notice 2024 to 2025 

This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992). 

The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research. 

We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification. 

ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training. 

For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter and the DfE Privacy Notice.

If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways: 

Using our online contact form 

By telephoning the DfE Helpline on 0370 000 2288 

Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW 

If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at: 

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit www.ico.org.uk 

Nottinghamshire County Council courses: UK Provider Reference No (UKPRN): 10004801 Inspire Learning courses: UK Provider Reference No (UKPRN): 10052892 

LRS Privacy Notice 

 The information you supply is used by the Learning Records Service (LRS). The LRS issues Unique Learner Numbers (ULN) and creates Personal Learning Records across England, Wales, and Northern Ireland, and is operated by the Department for Education (DfE) in England. This privacy notice explains how we use your personal information. For the purposes of relevant data protection legislation, the DfE is the data controller for personal information processed, please refer to privacy notice here

Nottinghamshire County Council Privacy Statement

Inspire delivers learning on behalf of Nottinghamshire County Council.  For further information on how they process data, please read their Privacy Statement | Nottinghamshire County Council.